A thorough programme and flexible atmosphere at the Château du Lac.

SAP ranks third among world producers of integrated software solutions.
SAPience, its Belgian User Group held its annual meeting at the Château du Lac last November. Flash-back to a thoroughly well-programmed “User Day Event”… and a flexible organisation.

 


Quality … and the importance of quantity.

“Quality is of the utmost concern when we create an event”. This underlying principal was expressed by SAPience’s Event Manager. Thus the choice of the Château du Lac for their forum of 9 November 2002. “The site is exceptional, splendid. It brings together all the practical assets we consider essential: central location, easy access, very high quality meeting rooms and, especially, enough of them. This is rare, even unique in the Belgian hotel industry”.

300 attendees in total sync at the SAPience User Day Event.

SAPience is a “SAP User Group”. It brings together the representatives of SAP’s client and partner companies. Meeting at an annual forum, these 300 integrated software solutions professionals share their experiences, exchange opinions on their work methods and express new ideas about product evolution and the future.
The forum is also a an opportunity for promotion, to understand the added value for users and how to make optimal use of SAP products.

A rigorous programme.

SAPience’s User Day Event included plenary sessions in the morning, with two outside speakers and smaller group meetings in the afternoon covering five Customer Case areas: E-procurement, ERP, Specific Solutions, Portal and Technology.
In addition to the meeting rooms (for 300 people), it was necessary to set up interpreter booths and prepare rooms for breaks, lunch and the closing cocktail.

Flexible organisation.

Thanks to the Château du Lac’s modular space, holding several simultaneous (and even interactive) small group meetings was not a problem. The Château is a model of flexibility and so is its staff. In the end, SAPience’s User Day Event welcomed more people that expected. It was therefore necessary to find last minute solutions: reassign rooms, find an additional room for the video sessions, add offices for small group Executive meetings and prepare a room for their lunch. In summary SAP, the master orchestrators of integrated solutions discovered in “Inge Smets (the Château du Lac’s Conference and Events Manager) a virtuoso at managing the unexpected and at finding the magic solution!”